challenge of running a scrutineers panel in the Guildhall on Wednesday 15
October 2003, as part of Local Democracy Week.
from the schools contacting deputy prime minister and Hull East MP, John
Prescott, voicing their views about the future of East Park.
So impressed were Hull councillors by the pupils' initiative, that they
have organised a full programme of events on Wednesday which will include 15
of the pupils taking the role of a scrutiny panel including a designated
chair, and hearing evidence from local ward councillors.
Chris Craven, East Park project manager, will guide the pupils through the
£7.2m East Park transformation including the stunning new £483,000 pavilion
located at the historic heart of the park. The pupils will be able view
plans of the 430 sq.m. building incorporating cafe, community rooms and
public facilities, a brand new 6,000 sq m £300,000 children's play and
discovery area and a £360,000 water-based play area nearby.
A splinter group will take the role of press packers and will report on the
day--s event, having already received advice on 'How to be a Council
Reporter' from the Hull Daily Mail's Angus Young.
This is one of many events planned as part of Kingston upon Hull City
Council's Local Democracy Week aimed at listening to 'Tomorrow's Voters
Today', and will teach young people about the importance of local democracy
and the valued and vital role they play in the democratic process.
TIMETABLE AND FORMAT FOR SCRUTINY EVENT
Wednesday 15 October 2003
Room C1, Ground Floor, The Guildhall, Alfred Gelder Street, Hull
9.15 Pre-briefing for witnesses with Councillor Mary Glew and
East Park project manager Chris Craven.
9.45 Pupils arrive at the Guildhall
10.00 Cllr Glew to give short introduction to the day, Chris
Craven to provide a brief recap on plans for the park.
10.10 - 11.30 Scrutiny panel of 15 pupils (one taking the role of
chair) takes evidence from the local ward councillors and Mr Chris Craven,
East Park project manager. A number of pupils will work as press packers,
reporting on the day--s event, having already received some reporting tips from
Angus Young, Hull City Council reporter on the Hull Daily Mail. 14 questions
and any supplementary questions will be asked. (Schools will have agreed the
Members that have taken part and given evidence do not have to remain for the
rest of the session. The session will illustrate the formalities of a scrutiny panel,
such as the role of chair, panel, mangers, etc.
11.30 - 11.45 Break for refreshments etc
11.45 - 12.30 Pupils reconvene in 15 groups of four. Each group has
one member of the panel and three pupils.
Each group will concentrate on the one question that was asked by their panel
member. They will consider:-
- How effectively was the question asked?
- Did it provide the response/information that was needed?
- Could the question have been asked in a different way?
- Could supplementary or additional questions have been asked?
- Was the question answered effectively?
- Could it have been answered in a different way?
Each group will have a pro-forma on which to record their comments. After
considering these points each group will produce a conclusion that is based
on the evidence that they have heard and a recommendation.
12.30 - 1.15 Pupils will break for lunch.
1.15 Pupil panel will reconvene to consider and agree the
conclusions and recommendations.
During the lunch break scrutiny officers will collect the conclusions and
recommendations and have them typed so that they can be presented to the
panel when it reconvenes. The panel will discuss the recommendations and
agree which conclusions and recommendations are to be included in the
Scrutiny officers will prepare a report that includes the panel's findings
and submit this to both schools for their approval. The report will then be
submitted to the council's cabinet committee by a number of pupils from the
panel (the date to be agreed with both schools and cabinet).
In the normal course of events, the council's overview and scrutiny
commission ask for a report on what action the cabinet has taken to
implement the scrutiny panel's recommendations. This is usually 6 months
after the report is submitted to cabinet. The panel may wish to reconvene in
six months' time to receive this feedback from the cabinet.